Prescott's Christmas Village · Holiday Season 2026

Vendor Application

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🎄 Early Bird Pricing Now Open — Pay only your 50% deposit by June 1, 2026 to lock in Early Bird rates. Remaining 50% due anytime before December 1, 2026.

Event Details

Event NamePrescott's Christmas Village

DatesHoliday Season 2026 (Subject to Approval)

LocationW. Goodwin Street, Prescott, Arizona

OrganizerHoliday Magic Makers

ContactText 516-306-6132 for immediate responses

Section 1 — Applicant & Business Information

First Name*

Last Name*

Company Name*

Tax ID #*

Company Website*

Address*

City / State*

ZIP Code*

Phone*

Email*

Section 2 — On-Site Vehicle Information

For security purposes, please list your on-site vehicle information:

Vehicle Make / Model / Color*

License Plate #*

Section 3 — Exhibit Items

Food Items or Retail Products You Will Be Selling*

Holiday Magic Makers reserves the right to approve all items sold and may refuse any application. Note: Only the Prescott Chamber of Commerce and Sister City Committee may sell water.

Menu / Product Photos (up to 5 files — jpg, png, pdf)*

Section 4 — Booth & Fee Information

🎁 Early Bird Pricing — Pay 50% deposit by June 1, 2026:
· 10×10 ft: $500 total ($125 per day)
· 10×15 ft: $600 total ($150 per day) — Only 6 available
· Food Truck: $600 total ($150 per day) — Limited to 3 trucks
After June 1, 2026, rates increase by approximately 20%.

✓ Step 1: Pay 50% deposit by June 1, 2026 — locks in Early Bird pricing (non-refundable)
✓ Step 2: Pay remaining 50% anytime before December 1, 2026

Booth Size*

Single 10ft × 10ft — $500 total ($125 per day)

Single 10ft × 15ft — $600 total ($150 per day)

Only 6 available

Food Truck — $600 total ($150 per day)

Limited to 3 trucks

Included: Tent, lighting, Christmas decor, and one standard electrical plug. You provide tables, chairs, signage, and branding.

Special Electrical Needs*

Section 5 — Payment Method

Zelle: Send to Start.TeamStardust@Gmail.com — include company name and text confirmation to 516-306-6132.
Check: Payable to Play Factory Fun I, LLC — mail to 10810 North Tatum Blvd #102-214, Phoenix, AZ 85028.
Card: Pay securely via Stripe — link appears below based on booth size selection.

Payment Method*

Zelle

Payment expected within 24 hours of submission

Check

Expected within 5 business days of submission

Pay by Card via Stripe

See payment link below

Pay Later

Submit now, arrange payment before October 15, 2026

Section 6 — Tax Information

Arizona TPT # (optional)

Arizona State Tax I.D. #*

Section 7 — Liability & Insurance

I have read and agree to abide by all rules and regulations. I understand my booth must be staffed at all times during display hours. I release and hold harmless Holiday Magic Makers, Prescott Chamber of Commerce, Yavapai County, and City of Prescott from any liability. I understand security is for event benefit, not item protection. Unattended items are at my own risk.

I acknowledge that I have read, understood, and agree to the Vendor Liability Agreement*

Required: General Liability Insurance — minimum $1,000,000 per occurrence / $2,000,000 aggregate.
Additional Insured must include: Play Factory Fun I, LLC DBA Holiday Magic Makers · City of Prescott · Prescott Chamber of Commerce · Yavapai County

Proof of General Liability Insurance*

Due with deposit by October 15, 2026. If policy expires before the event, provide renewal within 5 days.

Policy Renewal Date (optional)

Section 8 — Final Signature

Print Name*

Company Name*

Digital Signature — Type your full name*

Date*

By submitting, you agree to all terms and conditions outlined above.

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